The supplier calls: “you still owe me the March invoice”. You think you paid it, your accountant is not sure, and nobody can find the receipt. The Almawarid Supplier accounts module keeps, for every third party you owe money to, what was billed, what was paid and what is left: you answer straight away, figures in hand.
Debts scattered between notebooks, cheques and memory
A business owes money to far more than its goods suppliers: the subcontractor, the landlord, SONELGAZ the power utility, the CNAS social-security fund, the tax office, the accountant. Each has its own rhythm, deposits and reminders. When all this lives in a spreadsheet kept by one person, or in the manager's head, nobody knows the real debt.
The consequences are familiar: a forgotten deposit paid a second time, a partly settled invoice where nobody knows how much is left, a transfer list prepared for the bank that includes a debt already cleared. And when you need to negotiate more time, you do it without a reliable figure in front of you.
One account per third party, and a balance that calculates itself
In Almawarid, every third party you owe money to has its record: supplier of goods or services, utilities such as SONELGAZ, the ADE water company or Algérie Télécom, landlord, professional, tax office, social security. On that record you enter the commitments, meaning what you owe: an invoice, a contribution, a rent, with its date, currency and delivery-note reference.
Each payment is assigned to a specific commitment or left free, like a general deposit. The balance left to pay is calculated automatically, the commitment moves to “Partial” then “Settled”, and a payment made from a cash box creates the matching outflow in the treasury. A payment counts in the commitment's currency: a thousand dinars never settle a thousand euros.
Four actions to keep your debts up to date
- New supplier: the name, the type of third party, the bank and the RIB account details; the same name cannot be created twice.
- New commitment: the amount owed, its date, currency and reference and, if you wish, the deposit due.
- Record a payment: the amount, the method (transfer, cash, cheque), the reference, the commitment it settles and the cash box the money comes from.
- Export transfers (CSV): the list of commitments still due, with beneficiary, RIB, bank, amount and reference, and a total per currency; once the transfer is made, you mark it done and it leaves the list.
What you gain
- An immediate answer to the supplier. Total billed, total paid and balance left are on the record, with the payment history.
- No double payment. A commitment that is settled or marked as processed leaves the list of transfers to make.
- The full picture. The account list shows, across all third parties, what was billed, what was paid and what is left.
- A treasury that follows. The balance owed to suppliers is shown next to your cash balances, and a payment from a cash box leaves it without retyping.
- Protected data. Supplier accounts are reserved for the owner and administrators.
Who is it for?
Supplier accounts serve any business that owes money to several third parties on different schedules and wants to know where it stands without opening a spreadsheet. They complement the Purchasing module: purchase orders for goods have their own debts screen, every other commitment lives here.
- Small businesses paying subcontractors, rent and utilities
- Construction companies and their subcontractors
- Travel agencies dealing with airlines, hotels and ONPO, the national pilgrimage office
- Shops with several regular suppliers
- Professional firms and service companies
Frequently asked questions
How is this different from the Purchasing debts?
The Purchasing module follows debts arising from your purchase orders for goods, on its “Supplier debts” screen. Supplier accounts follow everything else: subcontracting, rent, utilities, contributions, taxes, and any third party paid in instalments.
Will the software warn me before a due date?
Not yet. You see the balance left and the status of each commitment, but a due date with an automatic reminder is not developed.
Can I pay in several instalments?
Yes. Each payment reduces the balance of the commitment it settles; a free payment, such as a general deposit, stays visible separately until you mark it as processed.
Can the transfer file be imported into my bank?
It is a CSV file that opens in Excel, with beneficiary, RIB, bank, amount and reference. It works as a list to execute; whether it can be imported directly depends on the format your bank accepts.
Are foreign-currency amounts handled?
Yes: each commitment has its currency, and only payments in that currency settle it. The transfer file gives a total per currency.
See the Supplier accounts module on your own business
Bring to the demo the list of what you owe today, even handwritten: we enter a few lines in front of you, and you watch your balance left to pay calculate itself.
- The demo. An advisor shows you the Supplier accounts module on your own business, online and on your screen, and answers your questions. Request a demo.
- The trial version. It is switched on with an advisor during the demo, on your own account: your real products, your real customers, and 14 days to work in it. Create your account to request it.
- The customisation workshops. During the trial, we adapt the screens, documents and settings with you to the way you work. These workshops are free.
You only pay if you decide to continue, and prices are shown before you start on the pricing page (in French).
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