Before every audit the same scene plays out: hunting for the latest version of a procedure, rebuilding the year's list of nonconformities, checking by hand that each corrective action was followed through. The ISO 9001 quality module of Almawarid keeps two registers at the heart of the standard up to date, document control and corrective action, and prints them when the auditor asks.
A quality system scattered across shared folders
In many certified companies, or companies working towards certification, the quality system lives in shared folders and spreadsheets kept by one person, the quality manager. A procedure exists in three versions, nobody knows which one is approved, and the planned review date passed months ago without anyone noticing.
Nonconformities get lost between an email, a customer complaint taken over the phone and the minutes of a meeting. The corrective action is agreed, but who owns it, by when, and did anyone check that it worked? At the audit, those are exactly the questions that come back.
Two registers kept current instead of ten files
The register of controlled documents (ISO 9001 clause 7.5) lists your procedures, work instructions, forms, quality manual, policies and records. Each document has a unique reference, a version, a status (draft, under review, approved, obsolete), an author, an approver, an approval date and a next review date, and you can attach the PDF or Word file. An overdue review shows in red, and the number of documents due for review appears at the top of the list.
The nonconformity register (clause 10.2) follows each deviation end to end: its source (internal audit, customer complaint, supplier, internal process), its severity (minor, major, critical), the description, the root cause analysis, the corrective action, its owner and deadline, then the effectiveness check and closing date. The status moves from “Open” to “Closed” through “Effectiveness verified”, and the list counts open and overdue nonconformities.
How it works, in four screens
- Controlled documents: the list of your documents, filtered by status, searchable by reference, title or author, with overdue reviews marked in red.
- New document: reference, title, type, version, status, author, approver, approval and next review dates, and the attached file.
- New nonconformity: title, source, severity, detection date and description; then, as handling progresses, root cause analysis, action, owner, deadline and effectiveness check.
- Printable register: each register comes out as a dated table in your company's name, to print or save as a PDF for the auditor.
What you gain
- Always the right version. Status, version and approver sit on the same line, so an obsolete procedure no longer circulates as if nothing had happened.
- No forgotten reviews. Overdue dates stand out, document by document.
- Corrective actions that actually close. Each nonconformity has an owner and a deadline, and the effectiveness check has its place before closure.
- Audit preparation without copying. The auditor asks for a register and it prints, up to date, in seconds.
- Controlled access. The module is reserved for the account owner and administrators.
Who is it for?
The module is for ISO 9001 certified companies that want to leave spreadsheets behind, and for those preparing their first certification: two well-kept registers are a sound starting point for a quality system, in the same software as your purchasing, stock and production.
- Food and beverage manufacturers
- Factories and production workshops
- Laboratories and pharmaceutical companies
- Construction companies and engineering firms
- Service providers bound by their customers' specifications
Frequently asked questions
Does Almawarid guarantee certification?
No. Certification is granted by a certification body after auditing your whole system. The module keeps two registers an auditor examines: document control (clause 7.5) and nonconformities with corrective actions (clause 10.2). For the rest of the standard, your consultant or quality manager remains your guide.
Does the module handle internal audits and management reviews?
Not yet. A nonconformity can have an internal audit as its source, but audit planning and management reviews are not in the module today.
Does it keep the history of earlier document versions?
Not yet. The record carries the current version, its approver and its dates; automatic archiving of previous versions and a change log do not exist yet.
Can we attach evidence?
Yes: a PDF or Word file on each controlled document, and an attachment on each nonconformity, for example a photo of the defect or the customer's complaint.
Is the owner alerted when an action is overdue?
The delay shows in red in the list and the “overdue” counter appears at the top. No email or SMS alert is sent for now.
See the ISO 9001 quality module on your own business
Bring your list of procedures and two or three recent nonconformities to the demo: you leave having seen your own registers, ready to print.
- The demo. An advisor shows you the ISO 9001 quality module on your own business, online and on your screen, and answers your questions. Request a demo.
- The trial version. It is switched on with an advisor during the demo, on your own account: your real products, your real customers, and 14 days to work in it. Create your account to request it.
- The customisation workshops. During the trial, we adapt the screens, documents and settings with you to the way you work. These workshops are free.
The ISO 9001 quality module is switched on on request: ask for it during the demo, the advisor gives you its price, and you only pay if you decide to continue. The base plans are on the pricing page (in French).
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