At a fuel station, money slips away between three records that never talk to each other: the meter notebook, the cash drawer and the tank logbook. The Almawarid Fuel station module brings them together: attendants read their pumps on a phone, closing the shift shows the cash variance in their name, and every tank is tracked to the litre.
“Roughly right”: the evening nobody knows where the gap comes from
In the evening, the manager subtracts the meter readings by hand, compares them with the till and decides it is “roughly right”. When money is missing, there is no way to tell which attendant, which pump or which shift it comes from. One zero too many on a reading and the whole day becomes unreadable.
The tanks are worse: the delivery log never matches the dipstick. Nobody knows whether the tank lost litres, whether the truck delivered less than its delivery note, or whether the reading is simply wrong. And the station runs dry while a customer is already waiting at the pump.
One shift per attendant, a variance in their name, a tank tracked to the litre
Each attendant has their own shift, pumps and cash, even without an account in the software: they are then simply named on the shift. On a phone, they copy the totaliser reading; the opening reading is carried over from the known meter, and litres and amount are calculated with the price per litre frozen at the time of the reading. Three entries are refused on the spot: a closing reading lower than the opening one, an opening reading below the pump's known meter, and a volume above the maximum throughput set for that pump.
At closing, you count what is really there: cash, bank card, signed customer credit slips and other payments. The screen shows expected, counted and variance. Closing takes the litres out of the tank's stock and pays the counted amount into the chosen till. A closed shift can no longer be rewritten: a correction goes through an adjustment shift, dated and attributed.
A station day, screen by screen
- Tanks and pumps: each tank (fuel, capacity, alert level) and each pump (number, feeding tank, totaliser reading, maximum volume per shift); each tank becomes a stock location in its own name.
- Read the pumps: date, shift (morning, afternoon, night), one line per attendant with their pumps ticked, then the closing readings: litres and amount appear immediately.
- Count and close: count by payment method, the shift variance in the attendant's name, then closing, which takes the fuel out of stock and records the takings.
- Tanks today: the dipstick level gives the day's variance, its percentage of throughput and a verdict (Normal, Watch, Abnormal), stored as they stand.
- Daily report: litres and revenue per fuel and per attendant, takings, cash and tank variances, deliveries: printed, or sent as a short summary on WhatsApp.
What changes at the station
- The variance has a name. Each shift carries its attendant, pumps and count: you know who is short, and on which shift.
- Errors stopped at the source. A reading that goes backwards or an extra zero is refused with the reason on screen, before it corrupts stock and cash.
- Deliveries checked. On a fuel delivery you enter the delivery-note volume; if you dip before and after, the measured volume enters stock and the difference stays on record as a claim against the supplier.
- Running dry seen coming. The dashboard shows each tank's level, its threshold and an estimate of days left at the pace of the last seven days.
- A history that stays put. Price frozen on each reading, closed shifts locked, tank variances stored: the shift log reads the same weeks later.
Who is it for?
The Fuel station module is for stations that sell fuel by the litre and want pumps, tills and tanks in one piece of software. The station shop uses the Almawarid point of sale and stock, and teams can be managed with time and attendance and payroll.
- Independent fuel stations
- Station managers reporting to an owner
- Owners of several stations
- Roadside service stations with a shop
- Stations running day and night teams
Frequently asked questions
Does the software connect directly to the pumps?
No. There is no link with the pump controller: readings are taken by hand at every shift, from a phone. The software checks that they are plausible.
Does the attendant need an account?
No. An attendant without an account is named on the shift. Reading the pumps requires no special permission; closing the shift is reserved for the manager or people with the Fuel station right.
What happens when the fuel price changes?
The price per litre is kept on every reading. A price rise does not change the amount of a shift already recorded.
How is a tank variance calculated?
The expected level starts from the last dip reading, adds litres received and subtracts litres sold by that tank's pumps. Beyond the tolerance you set (0.5% of throughput by default) the variance becomes “Watch”, then “Abnormal” at twice that.
Can a closed shift be corrected?
No, by design: you open an adjustment shift, dated and attributed. The correction stays visible instead of being erased.
See the Fuel station module on your own business
Bring a page of your meter notebook and the last delivery note from a fuel truck: during the demo, we rebuild that shift and that delivery in Almawarid, variance included.
- The demo. An advisor shows you the Fuel station module on your own business, online and on your screen, and answers your questions. Request a demo.
- The trial version. It is switched on with an advisor during the demo, on your own account: your real products, your real customers, and 14 days to work in it. Create your account to request it.
- The customisation workshops. During the trial, we adapt the screens, documents and settings with you to the way you work. These workshops are free.
The Fuel station module is switched on on request: ask for it during the demo, the advisor gives you its price, and you only pay if you decide to continue. The base plans are on the pricing page (in French).
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